Job Description
POSITION: Library Assistant
DEPARTMENT: Library
POSITION REPORTS TO: Reference Librarian
LOCATION: In-Person (Midtown, NY)
FLSA STATUS : Non-exempt
The New York City Bar Association (City Bar), founded in 1870, is a voluntary association of lawyers and law students. The City Bar’s mission is to equip and mobilize a diverse legal profession to practice with excellence, promote reform of the law, and uphold the rule of law and access to justice in support of a fair society and the public interest in our community, our nation, and throughout the world.
DEPARTMENT FUNCTION The Library supports the City Bar’s members in their legal research and professional practice by providing access to extensive print and electronic legal resources reference assistance, and research support services. The Library maintains and organizes its collections, helps members locate and use research materials, and provides a welcoming space for research and study. Its services include retrieving, copying, scanning, and delivering requested materials. The Library also supports Virtual Law Firm mail services, including receiving, organizing, and forwarding member mail.
JOB FUNCTION Reporting to the Reference Librarian, this Library Assistant provides day-to-day administrative and operational support for the Library and its member services. Responsibilities include retrieving and reshelving books and microforms, operating microform equipment, copying and scanning requested materials, and emailing materials to members. The position also supports Virtual Law Firm mail services by checking, organizing, and forwarding mail. The Library Assistant also helps maintain organized library spaces and delivers excellent customer service to members and visitors in person, by telephone, and via email.
This is a part-time, on-site position based in Midtown Manhattan, working approximately 15 hours per week on a flexible schedule.
Areas of responsibility include, but are not limited to: - Provide general administrative support for Library operations and member services.
- Operate microform equipment to locate and reproduce requested materials.
- Support all aspects of Virtual Law Firm mail services, including receiving, organizing, sorting, and forwarding member mail.
- Retrieve books, microforms, and other research materials from library storage locations.
- Reshelve books, microforms, and other materials in accordance with library procedures.
- Copy, scan, and electronically distribute research materials to members and staff.
- Assist in maintaining the organization, appearance, and accessibility of Library collections and public spaces.
- Respond to member inquiries and provide courteous, professional assistance in person, by telephone, and via email.
- Perform filing, data entry, and other clerical duties as needed.
- Assist with special projects and other duties as assigned.
QUALIFICATIONS, SKILLS AND REQUIREMENTS - Strong organizational skills and attention to detail.
- Excellent customer service and interpersonal skills.
- Effective verbal and written communication skills.
- Ability to work independently and manage assigned tasks with minimal supervision.
- Basic proficiency with Microsoft Office and standard office equipment.
- Ability to learn library systems, procedures, and equipment.
- Ability to lift and carry materials weighing up to 10 pounds.
- Ability to climb step stools and reach shelving areas safely.
- Ability to move throughout the Library and storage areas, including retrieving materials from lower-level storage locations.
Candidates must be authorized to work in the United States. We are not able to sponsor visas for this position. This position will have an in-person work schedule with some flexibility for the days scheduled to be in the office (generally 2 - 3 days each week) between 9 am to 5 pm totaling up to 15 hours per week. The hourly rate for this part-time role is in $20 to $22 dollars per hour. This is a part-time role with a 15-hour work week. The New York City Bar Association’s benefits package for part-time employees working 15 hours/week includes the Employee Assistance Program, complimentary New York City Bar Association membership, many free City Bar CLEs and employee discounts, among others.
To apply: It is suggested that qualified applicants should include a brief cover letter, to explain why you are interested in the position when applying. Applications will be considered when received until a qualified candidate is hired. Finalists will be asked also to submit three professional business references.
We actively seek a diverse applicant pool and encourage candidates of all backgrounds and unique experiences to apply. We welcome diversity of all kinds. It is the policy of the City Bar to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, age, national origin, alienage or citizenship status, gender (including gender identity), sexual orientation, disability, arrest or conviction record, pregnancy, credit history, salary history, caregiver status, marital status, partnership status, or status as a victim of domestic violence, stalking and sex offenses, religion, sex, genetic information, military status, unemployment status or any other characteristic as protected by law. With regard to the Americans with Disabilities Act and other related laws, the organization will endeavor to make reasonable accommodations for persons due to their religious beliefs, disability, pregnancy, childbirth or related medical condition or because the individual was a victim of domestic violence, sexual violence or stalking.
Job Tags
Hourly pay, Part time, Work at office, Visa sponsorship, Flexible hours, 2 days per week, 3 days per week